Less Time on Paperwork. More Time Running and Growing Your Business.

I help contractors, specialty manufacturers, suppliers, service providers, and small businesses find, qualify, prepare for, and pursue new work through business development, product specification support, bid and proposal preparation, contract review, vendor registrations, procurement support, and the follow-up that keeps opportunities from getting buried.

Cluttered office desk with stacked paperwork, files, folders, and business documents representing back-office support, records organization, contract review, proposal preparation, and vendor registration paperwork.
Contact Me

Are new opportunities getting buried in the day-to-day?

Business professionals meeting in an office after completing paperwork, proposal support, vendor registration, business development follow-up, or back-office project coordination.

Bids, proposals, contracts, vendor registrations, prequalification requests, product specification opportunities, customer research, and follow-up all take time. They also tend to get pushed aside when customers, crews, production, schedules, and daily operations need your attention.

I help identify what is worth pursuing, organize what is required, prepare the supporting documents, and keep the next steps from being overlooked.

Core Services

  • Person reviewing and writing business documents representing contract review, proposal preparation, bid support, vendor forms, and administrative document support.

    Vendor Registration & Prequalification Support

    I help businesses complete vendor registrations, contractor prequalification, supplier onboarding, certification applications, and public and private procurement portal requirements. This may include SAM.gov, state and local procurement systems, DOT small-business programs, general contractor portals, corporate supplier systems, property management networks, manufacturer and distributor systems, and industry-specific bid platforms.

    Support may include business profiles, capability statements, equipment and service lists, project history, past-performance information, insurance documents, NAICS, NIGP and PSC codes, resumes, references, required forms, upload checklists, document assembly, and renewal tracking.

  • Business handshake representing vendor relationships, business development support, procurement opportunities, subcontractor coordination, and follow-up with customers or project partners.

    Business Development, Product Specification & Follow-Up

    I help businesses identify and pursue new markets, customers, projects, partnerships, distribution channels, and product specification opportunities. Support may include researching architects, designers, developers, general contractors, manufacturers, distributors, suppliers, property managers, public agencies, and other prospective buyers or referral partners.

    I can also organize prospect lists, update CRM records, prepare outreach and follow-up notes, track opportunities, identify next steps, support product presentations and specification outreach, and make sure promising leads do not get buried in the day-to-day workload.

  • Office shelves with binders, folders, and business records representing records organization, vendor documentation, prequalification files, compliance documents, and back-office systems.

    Bid, Proposal, Contract & Project Support

    I help businesses evaluate and respond to bids, RFPs, RFQs, proposal requests, vendor packets, contract requirements, and project requirements. Support may include reviewing opportunity fit, scopes of work, submission instructions, insurance requirements, payment terms, deadlines, addenda, required forms, contract terms, clarification points, and supporting documents.

    I can prepare document checklists, organize project and proposal files, track missing information, assemble submission packages, support portal uploads, and keep the process moving when there is not enough time or internal staff to manage every requirement.

Business owner working at a computer on contracts, proposals, vendor registrations, and back-office paperwork.

My approach is built around your business

Running a business means balancing customers, projects, crews, production, schedules, and the day-to-day work required to keep everything moving. Meanwhile, bids, proposals, contracts, vendor registrations, product specification opportunities, and follow-up can get delayed or missed simply because there are not enough hours in the day.

My approach is practical and built around what your business needs first. I start by identifying what is taking the most time, creating the most frustration, or holding up the next step. That may mean evaluating a new opportunity, preparing a proposal, reviewing a contract, completing a vendor registration, researching prospective customers or projects, supporting product specification outreach, or organizing the documents and follow-up needed to keep things moving.

The goal is to help you pursue the right opportunities, stay prepared, and keep important work from getting buried, so you can remain focused on customers, operations, projects, and growth.

Kimberly Gibb, founder of The Organized Works, providing back-office support, vendor registration, contract review, proposal preparation, and business development services for small businesses.

Built for business owners who don’t have enough time in the day to chase paperwork - or opportunities.

I bring 27 years of experience across residential and commercial construction, specialty manufacturing, architectural products, and public-sector projects. I have worked with custom manufacturers, suppliers, fabricators, contractors, designers, installers, and project teams on everything from production homes and boutique commercial work to large commercial and institutional projects.

My background includes business development, product specification, estimating, proposals, contract review and negotiation, vendor registrations, project coordination, supplier sourcing, logistics, and market development. I have represented both large manufacturers and small custom shops, helped companies enter new markets, built installer and subcontractor networks, and supported projects from the first opportunity through delivery and closeout.

I understand how much time this work takes because I have done it myself—and I know what needs to be organized, clarified, prepared, and followed through to keep an opportunity moving.

What Clients are Saying

"I have about 10 contracts a month that need careful review because of the type of construction work we do in firestop systems. Kim not only reviews the contracts, she gives me clear negotiating points and provides a rider letter to help protect my business interests before I sign."

Beau Courtway, Seaway Building Solutions

"Kim got my business registered with SAM, helped me get ESB certified, enrolled me in the ODOT Small Business Development Program, and registered me for state, county, municipal, and public bid boards. I don’t have time to figure all that out, and honestly, I wouldn’t have known where to start. She handled all of it and saved me a ton of headaches."

Briton Fortner, Odyssey Hauling, LLC

FAQ

  • I primarily work with contractors, trades, specialty manufacturers, suppliers, distributors, service providers, and small businesses. My services are not limited to contractors. I work best with businesses that need help pursuing opportunities, preparing documents, completing registrations, supporting product specification, or managing back-office work that keeps getting pushed aside.

  • That is common. You do not need to have everything figured out before reaching out. We can start by looking at what is taking too much time, what deadlines are coming up, what documents are sitting unfinished, or what opportunities you are trying to pursue. From there, I can help identify where support would save the most time and make the biggest difference.

  • We start with a short conversation about what you need help with, what is taking too much time, and what needs to get organized. From there, I’ll help identify the best place to start, whether that is a contract review, proposal support, vendor registration, business records, or back-office tasks that need to come off your plate.

  • That depends on the service, but I usually need the contract, bid package, proposal request, vendor registration link, business information, deadlines, and any supporting documents involved. If you are not sure what to send, start with what you have and I will help identify what else is needed.

  • You can handle it yourself, but contract reviews, proposals, registrations, follow-up, and bid searches can take time you may not have in an already busy day. I help review, organize, and handle the paperwork side of the process so you have more time for the work, people, and priorities that need your attention.

  • Yes. I can review bid opportunities, RFPs, vendor requests, subcontract packages, or project documents to help determine whether the opportunity appears to be a good fit for your business. I look at the scope of work, location, schedule, deadlines, insurance requirements, licensing or certification needs, required documents, payment terms, submission requirements, and potential red flags so you can decide whether it is worth your time before you chase it.

  • Yes. I can help with SAM.gov registration, state procurement systems, municipal and county bid portals, GC vendor registrations, BuildingConnected, BidLocker, B2Gnow, PlanHub, ConstructConnect, OregonBuys, Metro, and other bid boards relevant to your location and type of work. I can also help gather and organize the business documents, service descriptions, codes, profiles, and follow-up needed to keep those registrations moving.

  • Businesses may need to register, prequalify, or submit information through many different types of systems, depending on the type of work they are pursuing.

    Common platforms and systems may include SAM.gov, Grants.gov, state procurement portals, county and municipal purchasing portals, Departments of Transportation small business programs, general contractor vendor registrations, property management vendor portals, corporate supplier portals, manufacturer and distributor systems, subcontractor portals, utility and infrastructure vendor portals, cooperative purchasing programs, bid aggregators, third-party bidding platforms, private-sector procurement portals, and company-specific vendor systems.

    Examples may include systems such as Coupa Supplier Portal, SAP Ariba, JAGGAER, GEP SMART, BidNet Direct, GovWin IQ, GovTribe, ConstructConnect, BuildingConnected, PlanHub, BidLocker, OregonBuys, B2GNow, SBA SUBNet, GSA eBuy, DIBBS, NECO, OMNIA Partners, and Sourcewell.

  • Yes. I help manufacturers, suppliers, fabricators, and specialty product companies identify specification opportunities and build relationships with architects, designers, contractors, distributors, developers, and other potential buyers or partners. Support may include market and project research, contact development, product information and presentation support, opportunity tracking, and follow-up.

  • Yes. I can help prepare business plans, company summaries, service descriptions, equipment lists, capability statements, project history, past performance summaries, and supporting business information for vendor registrations, prequalification requests, certification applications, financing conversations, or procurement opportunities.

  • Yes. If you have vendor registrations, bid documents, proposals, contracts, spreadsheets, or follow-up lists started but not finished, I can help sort through what you have, identify what is missing, and get the next steps handled.

  • Yes. Ongoing monthly support is available for businesses that need regular help with contract review, proposal preparation, vendor registrations, bid tracking, document organization, follow-up, business development tasks, or back-office support. Monthly support can be structured around the amount of help you need, the type of work involved, and the priorities that need to stay moving.

  • Yes. I provide remote support for clients in any location. On-site and hybrid support may be available for clients in the Portland metropolitan area and Southwest Washington. For clients outside this service area, work is handled remotely unless travel is requested, approved, and included in the project scope.

  • Timelines depend on the type of work, the number of items involved, and how quickly I receive the information needed to complete the task. Basic contract reviews can often be turned around within one business day. Vendor registrations, RFP reviews, proposal preparation, and business development support vary based on scope, document requirements, deadlines, and client response time. Work can be handled remotely, on-site, or in a hybrid format depending on what makes the most sense.

  • Pricing depends on the type of support you need and the amount of time involved. Some services can be handled as a flat-fee project, such as a basic contract review starting at $250, while more involved work like proposal preparation, vendor registrations, business development support, or ongoing back-office help is typically billed hourly. We’ll discuss the scope first so you know what to expect before any work begins.

  • No. I am not an attorney and do not provide legal advice. My contract review support is a practical business review that helps identify key terms, possible concerns, missing information, negotiation points, deadlines, required documents, and questions you may want to ask before signing.

    If legal advice is needed, I recommend having an attorney review the document.

  • No. I do not provide accounting or tax advice. I can help organize business records, registration documents, financial documents, and supporting information so they are easier to review, track, and provide to your CPA, bookkeeper, lender, agency, or other professional.